WSU student wants to complete their elective at an outside clinical site. 

Check to see if your institution is participating in VSLO

If the institution participates in VSLO, no separate affiliation agreement is required on WSUSOM’s end, but this is not always the case for the hosting away institution. Please be sure to check the requirements specified by your intended away institution regarding affiliation agreement. 

If the institution does not participate in VSLO or an additional affiliation agreement is required for a VSLO rotation, then please complete the 4th Year Away Elective Affiliation Agreement Request form at least 90 days in advance of your rotation start date. After completing the form, please be sure to complete the Independent, Research, and Non-VSLO Away Electives form as well. 

Does a current affiliation agreement exist?

If a current agreement exists, then allow for 48 hours approval time. The student is allowed to complete the elective at the requested clinical site. 

If a current agreement does not exist, then a new agreement is needed.

Does the clinical site use the standard AAMC agreement?

If yes, then the agreement will take possibly 30 days. The template is sent to Dr. Steffes and the provost for signature. 
Scheduling coordinator forwards completed agreement to the clinical site. Student is then allowed to complete the elective at the requested clinical site.

If no agreement exists, the a new agreement is drafted. This will take possibly 90 days. The drafted agreement is sent to general counsel for review, approval, and stamp. The approved agreement is sent to the clinical site for review and signature. The signed agreement is sent to Dr. Steffes and the provost for review, approval, and signature. Scheduling coordinator forwards completed agreement to the clinical site and then student is allowed to complete elective at the requested clinical site. Please allow additional time for international agreements as these agreements can take several months to be finalized.

Download a printable version of the 4th Year Elective Affiliation Agreement Process workflow (PDF).

Affiliation Agreement List

Students can find a list of currently active non-VSLO WSUSOM affiliated away locations here. Please note, this list will constantly be updated as new agreements are established and expired ones are removed. As such, the list is not available for download. Please continue to check the list provided via the abovementioned OneDrive link for the most up-to-date affiliation agreement list.